Secretarial & governance
Board minutes, shareholder resolutions, statutory registers and UBO declarations, kept current and consistent, so the company's paper trail mirrors its actual life.
Everything in its place,
beneath the surface.
Corporate Services, Belgium
Board meetings minuted, general assemblies convened, statutory filings on time. We carry the administrative weight of running a Belgian entity, quietly, in line with the Code of Companies and Associations, so directors can stay focused on the road ahead.
You set the course. We chart the route.
Our approach
A Belgian SRL or SA carries a quiet calendar of obligations, annual accounts, ordinary general assemblies, board resolutions, UBO declarations, BCE updates. Each one looks small on its own; together they form the spine of corporate life. Miss one, and the trouble compounds.
We act as the in-house secretariat for groups that prefer to keep the work out of sight: keeping the minute book current, filing on time, coordinating with notaries when amendments are needed, and reminding the board of what's coming before it arrives.
The work we carry
Three layers of corporate life.
Filings & disclosures
Annual accounts deposited at the National Bank, BCE/KBO updates, publications in the Moniteur belge and all the routine filings that keep an entity in good standing.
Amendments & restructuring
Capital increases, share transfers, director changes, articles amendments, coordinated with the notary, drafted with care, executed without drama.
The route
From onboarding to the annual cycle.
Four stages, one dedicated officer. Corporate Services at W-Conseil Group is a continuous engagement, we read the calendar, prepare what's needed and put the file in front of the board at the right moment.
First conversation
A first read of the entity, the shareholders and the current state of governance. We map the calendar, identify any gaps and confirm what the board needs from us.
Onboarding & cleanup
We take over the minute book, reconcile the BCE/KBO records, clear any pending filings and bring the registers up to date, so the engagement starts on solid ground.
Annual cycle
Board meetings, ordinary general assembly, annual accounts deposit, UBO refresh and statutory filings, handled to the calendar, never to the deadline.
On-call counsel
Capital changes, share transfers, director appointments, articles amendments, we draft, coordinate with the notary and keep the file rolling, even when the day is long.
Domiciliation
Offered through our trusted partner, this solution allows you to establish your professional presence on the prestigious Avenue Louise in Brussels. Far more than a simple mailing address, it provides a comprehensive registered office solution fully compliant with Belgian regulatory requirements.
Company Formation
From SRL to SA, articles of association and full administrative setup, the founding act before the calendar begins.
Accounting
Bookkeeping, financial reporting and consolidation aligned with Belgian GAAP, the numbers that feed the annual accounts.
Your next chapter
begins here.
Start the conversation
Whether you need a full corporate secretariat, a partner to manage the annual cycle, or help cleaning up a backlog of filings, we listen first and advise with clarity. A first exchange costs nothing and commits to nothing, except, perhaps, the beginning of a long road travelled together.